Privacy Policy

About this policy

Hustle is responsible for the personal data collected and processed in connection with the event and will handle your information in accordance with applicable UK data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Information we collect

When you register for the event, we collect:

• First name
• Email address
• Accessibility requirements, where you choose to provide them

We only ask for accessibility information where it is necessary to help us make appropriate arrangements and enable you to participate in the event.

Depending on the information you provide, accessibility requirements may include information relating to your health. This is treated as special category personal data and is given additional protection.

This website may also collect limited technical information, such as your IP address, browser type, device information and necessary cookies, for the purpose of ensuring the website operates correctly and securely.

How we use your information

We use your first name and email address to:

• Register you for the event
• Confirm your attendance
• Communicate important information about the event
• Provide event updates and joining information
• Manage event administration
• Respond to questions or requests relating to your participation

Our lawful basis for processing this information is our legitimate interest in organising, administering and delivering the event and communicating with registered attendees, where those interests are not overridden by your data protection rights.

We will not use your event registration details for unrelated marketing purposes unless you have separately chosen to receive marketing communications.

Accessibility information

Providing accessibility information is optional and should only be provided where you would like us to make arrangements to support your participation in the event.

We will use this information solely to understand and accommodate your accessibility requirements and make appropriate arrangements for the event.

Where the accessibility information you provide constitutes health information or other special category personal data, we will process that information with your explicit consent.

You may withdraw your consent to the processing of this information at any time by contacting us at hello@thisishustle.co. Withdrawal of consent will not affect the lawfulness of processing carried out before consent was withdrawn.

We will only share accessibility information with individuals or suppliers who need the information to make the requested arrangements.

How we protect your information

Your personal data is stored securely and access is limited to authorised individuals who require it for the organisation and delivery of the event.

We use appropriate technical and organisational measures designed to protect your information against unauthorised access, accidental loss, misuse, alteration or disclosure.

These measures include appropriate access controls, secure systems, password protection and encryption where appropriate.

Accessibility information will be subject to restricted access and will only be available to those who need it to arrange or provide the requested support.

Sharing your personal data

We may share relevant personal data with trusted suppliers and service providers where this is necessary to organise and deliver the event.

This may include:

• The event venue
• Event technology and registration providers
• Suppliers directly involved in delivering the event
• Suppliers responsible for providing accessibility arrangements, where required

We will only provide suppliers with the information they reasonably need to perform their role.

Where accessibility information needs to be shared with a supplier in order to fulfil your request, we will limit the information shared to what is necessary for that purpose.

We may also disclose personal information where required to do so by law or by a competent authority.

We will not sell or trade your personal data or share it with third parties for their own marketing purposes.

International transfers

Where possible, your personal data will be processed within the United Kingdom.

If any of our service providers process personal data outside the UK, we will ensure that appropriate safeguards are in place as required by UK data protection law.

How long we keep your information

We will retain your personal data only for as long as reasonably necessary to organise and administer the event taking place in June 2027 and to meet any applicable legal or regulatory requirements.

Event registration information will normally be securely deleted or anonymised within 30 days following the conclusion of the event, unless there is a legal or legitimate reason for us to retain certain information for longer.

Accessibility information will only be retained for as long as necessary to arrange and provide the requested support and will be securely deleted when it is no longer required, subject to any applicable legal requirements.

Cookies

This website may use cookies and similar technologies that are strictly necessary for the website to function correctly and securely.

If we use analytics, advertising or other non-essential cookies or tracking technologies, we will provide appropriate information and, where required, ask for your consent before they are used.

Your data protection rights

Under UK data protection law, you may have the right to:

• Request access to the personal data we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal data in certain circumstances
• Request restriction of the processing of your personal data
• Object to certain types of processing
• Request the transfer of your personal data where applicable
• Withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact: hello@thisishustle.co

You also have the right to make a complaint to the Information Commissioner’s Office (ICO) if you are concerned about how your personal data has been handled.

Changes to this policy

We may update this Privacy Policy from time to time to reflect changes to the event, our data processing practices or applicable legal requirements.

Any significant changes will be communicated where appropriate. The most recent version of this Privacy Policy will always be available on this website.

Contact us

If you have any questions about this Privacy Policy or how your personal data is handled, please contact: